Track your Churches Accounts Payable with RDS Advantage

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FEATURES: CHURCH ACCOUNTING SOFTWARE
Accounts Payable

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Choose either cash or accrual method of accounting.

Tracks invoice by vendor.

Print 1099's.

Write checks.

Update bank reconciliation files.

Interface with the general ledger.

Print cash requirements on accrual basis.

Change or defer payment due dates.

Electronic Funds Transfer (EFT) Payables are supporting using NACH (National Automated Check Clearing House) banking protocol. This application is built into the system as an integrated capability.
The Accounts Payable System has the capability to handle multi-bank processing. Each bank is processed separately as selected by the operator; any number of banks may be processed.
There is complete vendor file maintenance and reporting.
If a vendor requires a purchase order number (determined by the user) the program requires that a purchase order number be entered. There is complete bank file maintenance and reporting (used for bank reconciliation)
The system prevents payment of duplicate invoices (optional with user).
Common information for batch number and accounting period is entered at the beginning of the New Payables entry.
Location, shipping, handling, tax and discount fields may be omitted from entry by setting controls.
Recurring charges that occur on a periodic basis are supported.
The Accounts Payable Activity Report shows information entered in data entry. Edit and post reports include totals for all vendors.
Print reports by batch, with entries sorted by vendor name, vendor number, voucher number or entry order.
The Accounts Payable General Ledger Distribution Report shows detail disbursement of each voucher. This information is retained and later reported in detail or summary form in the General Ledger through automatic interface to the General Ledger.
Provides full balancing and control totals for complete auditing of payables.
Display full Account Status report or Account Status.
Print "Accounts Payable Aged Trial Balance" on request, either for all vendors or for selected vendors. Aging is by invoice date. At the operator's option, the detail within each vendor may be suppressed, thereby showing only the summary aged subtotals for each vendor.
Print "Cash Requirements Report" for the specified due date and location. This report shows all items due (by vendor) by the specified payment date.
Payment of open items is by All (cash basis accounting) or Deferral. In the Deferral method, all items prior to the specified due date except those specifically deferred are paid for a specific location.
The "Pre-Check Writing Report" shows vouchers (by vendor) that are to be paid. Adjustments may be made prior to check writing.
Print Accounts Payable checks using stub-check-stub or check-stub-stub format. The starting check number and date will default to values computed by this system, but may be overridden.
Provisions are made for restarting check printing when necessary. Print address labels for vendors to whom checks are written.
The "Accounts Payable Computer Check Register" shows date and amount of each check paid, by vendor and invoice number.
A complete audit trail is provided on any voucher.
Print a "Detail Vendor Analysis," showing the transaction codes desired for a range of dates and vendors.
"1099 MISC" is reported on selected vendors at year-end. This system prints the federal tax ID number on the 1099 statements for those vendors flagged to print 1099's provided they have been paid more than $600.
‘1099 INT’ may be printed for those vendors receiving interest checks.
Open items may be automatically purged to the history file. The history file may be purged from the disk by vendor and date ranges.
A comprehensive encumbrance system is included. This system is used to record commitments to purchase. Because these are not yet liabilities and not paid, they can be omitted from financial reporting. However, to see the actual remaining budget based upon these commitments, they can be included in financial statements at the user’s option. Encumbrances may be adjusted, and when it is time to pay them, transferred to the payable file as an invoice.
Recurring Payables provides for establishing batches of payable entries to process items without re-entry. Recurring items can be modified for changes in amounts and other details.
An Accounts Payable Notebook is included to record extended text entries about vendors, etc.